There are typically two reasons behind the choice to outside transcription services; the most apparent for many professionals is the need to save money on transcription. Hiring an in-house professional can be costly. No matter how you spin it, outsourcing is usually cheaper when handled properly.


Second, outsourcing transcription services frees up a great deal of time for yourself or the people who work for you. This includes time handling the materials as well as doing the transcription. A good example is a recruiting firm that handles the interview process of potential candidates for major brands.

Outsourced interview transcription takes the full burden of time and labor off the agency to transcribe audio recordings of candidate interviews for the review of prospective employers. Recruiters can submit their audio/video and wait for the final documents. The only handling they do is in a review and submission to their clients.

The trick to making it work however is finding the right transcription service, as not all are design, structured, or run the same.  Following are some tips to find the right service to meet your needs, whether you need medical, legal or professional services such as with interview transcription.

Prepare for Outsourcing to a Transcription Provider


If you have a game plan for outsourcing your transcription, the process will go a lot easier for you. Take the time to write up a brief description of the type of projects you need. When you make these project notes be sure to include the type of setting of your recordings, the number of people that are included in the conversation or dialogue, the desired turnaround time for your project(s), and other specific needs you have.

Detailing your project, such as preferred file formats, the smoothing, removal or reduction of ambient sounds, etc. will make it easier for a transcription service to establish an accurate quote. Remember that in some cases, the more flexible you appear (being a potential good, returning customer) the better your rates on quotes could be.

Depending on your field, it may be helpful to include a list of technical words and definitions, as well as names of people, p

By Haadi